Introduction

The purpose of this report is to determine and analyze the information systems and logistics used by Kean University’s Materiel Services Department. This report will examine the planning, execution and control of the movement and stationing of personnel, and the materials and other resources used by the Materiel Services Department in order to run efficiently.

Company Analysis

The functions of Materiel Services Department are to receive, inspect, accept and deliver merchandise addressed to the school in a timely manner. They are also required to tag and record all new assets over $1,000.

Once Materiel Services receives merchandise; they verify the item, the stock number, the company packing slip and the Kean University Purchase order. Next, the supplier is notified by letter or phone to confirm that the package was successfully received.  Subsequently, the merchandise is distributed within a range of 1 to 5 days from the day it was delivered. All new equipment, furniture, and other items over $1,000 are recorded as fixed assets. Capitalized items are valued at $5,000.

Company Information

Materiel Services has a moderately-sized single location on campus, directly next to the University Center. Currently, there are six full-time employees and two student employees working in the warehouse where all the merchandise is stored. All the employees work under the supervision of Mail Services and the Materiel Service Assistant Director, S. Joe Kang, who works alongside an associate Purchasing Director.

 

Figure 1 University Purchasing Mail Services and Materiel Services Organizational Chart