The purpose of this report is to determine
and analyze the information systems and logistics used by Kean University’s
Materiel Services Department. This report will examine the planning, execution
and control of the movement and stationing of personnel, and the materials and
other resources used by the Materiel Services Department in order to run
efficiently.
Company Analysis
The functions of Materiel
Services Department are to receive, inspect, accept and deliver merchandise
addressed to the school in a timely manner. They are also required to tag and
record all new assets over $1,000.
Once Materiel Services
receives merchandise; they verify the item, the stock number, the company
packing slip and the Kean University Purchase order. Next, the supplier is
notified by letter or phone to confirm that the package was successfully
received. Subsequently, the merchandise is distributed within a range of
1 to 5 days from the day it was delivered. All new equipment, furniture, and
other items over $1,000 are recorded as fixed assets. Capitalized items are
valued at $5,000.
Company Information
Materiel Services has a moderately-sized
single location on campus, directly next to the University Center. Currently,
there are six full-time employees and two student employees working in the
warehouse where all the merchandise is stored. All the employees work under the
supervision of Mail Services and the Materiel Service Assistant Director, S.
Joe Kang, who works alongside an associate Purchasing Director.
Figure 1 University Purchasing Mail Services and Materiel Services Organizational Chart
